Terms & Conditions

1. Acceptance

By using this site, you accept these Terms & Conditions. By registering for the event, you accept these Terms & Conditions and the separate Photo Release & Liability Waiver presented to you at registration.

If you do not accept these terms, do not use the site and do not register.

2. The organizer

The event is organized by:

Stichting Health Yetu Foundation
Postbus 75879
1070 AW Amsterdam
The Netherlands

• KvK (Dutch Chamber of Commerce): 75590166
• RSIN: 860333139
• ANBI status: yes (recognized public benefit organization)
• Contact: info@healthyetu.com · +31 6 48918618
• Managing Director and legal signatory: Samuel van Ooijen

References in these terms to "Health Yetu", "we", "us", or "our" refer to the Stichting Health Yetu Foundation. References to "you" or "the participant" refer to the natural person registering for and/or participating in the event.

3. Eligibility

To register for and participate in the event, you must:

1. Be at least 18 years old on 2 March 2027 (the event start date). The Jotform registration form enforces this through a date-of-birth gate; you may not bypass it.
2. Hold valid personal travel and medical insurance covering high-altitude trekking up to 5,000 metres for the full duration of the event. Health Yetu provides supplemental rescue and evacuation cover via rescue.co, but rescue.co does not replace your own travel and medical insurance. You must hold both.
3. Possess strong amateur endurance fitness — multi-day hiking, six-to-eight hour days, ascent to 4,985 metres at Point Lenana. We do not require a medical declaration and we do not ask you to tick a statement-of-fitness checkbox at registration. You are responsible for your own assessment of your fitness for this event. If you have any reason to suspect you may not be fit enough, consult your GP before registering.
4. Arrange your own flights, visa (Kenyan eVisa, approx. €35), vaccinations (yellow fever required), malaria prophylaxis where appropriate (consult your GP), altitude-sickness medication where appropriate (consult your GP), and pre- and post-event accommodation in Nairobi. None of these are included in the participation fee.
5. Arrange your own transport between Jomo Kenyatta International Airport (JKIA) and the mountain, unless you have booked the optional airport-transfer add-on with Health Yetu as a paid extra.

4. Registration & payment

How registration works

1. You submit the registration form at /register (hosted via Jotform, embedded on the site).
2. Health Yetu reviews your submission within two business days.
3. Upon approval, we email you a secure Stripe Payment Link for the €1,250 participation fee.
4. Your spot is held only when payment is received in full. Until then, your application is provisional and a paid applicant may take the spot.
5. Once payment clears, we send your confirmation, welcome pack, and schedule a 30-minute planning call.

Capacity and order

• The 2027 edition is capped at 25 participants.
• Spots are allocated first-come, first-paid. A registration submitted earlier than yours but paid later does not take precedence.
• When 25 participants are confirmed (paid), the form auto-closes. A waitlist may be opened at Health Yetu's discretion — email info@healthyetu.com to be added.

Payment terms

• Currency: EUR only.
• Payment processor: Stripe. By paying, you also accept Stripe's terms of service. Health Yetu does not see or store your card data.
• Health Yetu may decline a registration without giving reasons. In that case, no payment link is issued and no money changes hands.

5. What the €1,250 covers — and does not

The €1,250 participation fee includes:

• Park permits (Kenya Wildlife Service — Mount Kenya National Park)
• Licensed guides (KWS / KMGA)
• Professional medic on-mountain, all 4 days
• All food on the mountain
• Accommodation: Old Moses Hut (Day 1), Shipton Camp (Day 2), tents at Lake Ellis (Day 3)
• Kayak hire for Day 4 (Lake Ellis)
• Mountain bike hire for Day 4
• rescue.co supplemental rescue and evacuation insurance
• Event race shirt and finisher medal

The €1,250 participation fee does NOT include:

• Airport ↔ mountain transport (available on request as a paid add-on)
• International and domestic flights
• Personal travel and medical insurance (mandatory — you arrange)
• Malaria prophylaxis (consult your own GP)
• Altitude-sickness medication (consult your own GP)
• Kenyan eVisa (~€35)
• Yellow fever vaccination and other travel vaccinations
• Pre- and post-event Nairobi accommodation
• Optional extensions (Borana, Lewa, Desert Rose, Reteti, Tropic Air helicopter, Aberdares fly fishing, MP Shah or Lions SightFirst hospital visits)
• Optional safari extensions

Any optional add-ons (airport transfer, Nairobi hotels booked through Health Yetu, optional extensions) are quoted and invoiced separately and have their own terms communicated at the time of booking.

6. Fundraising commitment

The event has a soft fundraising goal of €1,000 per participant, in addition to the €1,250 participation fee. This is a goal, not a contractual obligation. You are not in breach of these terms if you fundraise less than €1,000, and you are not refused participation on that basis.

Each participant receives a personal Stripe-based fundraising page. Donations made through that page go to the Stichting Health Yetu Foundation and benefit Health Yetu's medical programs in Samburu and Marsabit County, Northern Kenya (cataract surgeries, dental care, HPV vaccinations).

Donations are not refunded under any of the cancellation scenarios in §7. Donations made to Health Yetu remain with Health Yetu regardless of whether you ultimately participate in the event. If the entire edition is cancelled and not deliverable in any future year (§7.4), donations continue to fund Health Yetu's medical programs as originally intended; no donation is automatically refunded.

7. Cancellation, refunds & transfers

This is the operative section. Please read it carefully before you pay.

7.1 Cancellation by you, on or before 2 January 2027

If you cancel your participation in writing (email to info@healthyetu.com) on or before 2 January 2027 (approximately two months before the event start), you receive a full refund of the €1,250 participation fee.

Any extras you have booked through Health Yetu (airport transport, Nairobi hotels arranged by us, optional extensions arranged by us) are also refunded in full under this deadline, provided the underlying supplier (hotel, transfer operator, lodge) has not already invoiced Health Yetu on a non-refundable basis. Where a supplier has already taken an irrecoverable deposit, Health Yetu will refund the recoverable balance and provide documentation of the deposit retained.

Refunds are issued via Stripe back to the original card and typically settle within 10 business days.

7.2 Cancellation by you, after 2 January 2027

If you cancel after 2 January 2027, the participation fee is non-refundable. No exceptions are made for personal illness, injury, work conflicts, family emergencies, travel disruption, change of mind, or any other reason — that is what your travel and medical insurance is for, and why §3 makes such insurance mandatory.

Re-sale to a waitlist: if a waitlist exists at the time of your late cancellation and Health Yetu is able to re-sell your spot to a waitlisted participant, Health Yetu may, at its sole discretion, refund a portion of your participation fee (typically the resale amount less an administrative fee of approximately €150 to cover re-issuance costs). This is a discretionary courtesy, not an entitlement. The decision rests with Health Yetu.

7.3 Transfer to the 2028 edition

You may request to transfer your registration to the 2028 edition of the Yetu Triathlon (if a 2028 edition takes place) by written request (email to info@healthyetu.com) on or before 2 January 2027. Transfer is subject to availability of a 2028 edition and at Health Yetu's sole discretion (e.g. waitlist demand, programme planning, your fitness profile). Health Yetu will respond to transfer requests within 10 business days.

Transfers are personal and non-transferable to another person. You may not transfer your spot to a friend, family member, or colleague.

Transfers are not available after 2 January 2027.

If a 2028 edition does not take place, a transfer request defaults to a credit under §7.4.

7.4 Cancellation by Health Yetu — force majeure

Health Yetu may cancel, postpone, or materially alter the event for reasons of safety, political instability, weather, public health (including but not limited to epidemic or pandemic restrictions), natural disaster, regulatory or permit changes (including but not limited to Kenya Wildlife Service decisions), supplier failure, or any other circumstance reasonably considered force majeure.

In such a case:

• You receive a credit toward a future edition of the Yetu Triathlon equal to the participation fee and any refundable extras paid. Credits are valid for the next two scheduled editions following the cancelled year.
• You receive a full cash refund of the participation fee and any refundable extras only if Health Yetu determines it is unable to deliver any future edition of the event (e.g. Health Yetu permanently discontinues the Yetu Triathlon programme).

Health Yetu is not liable to you for any incidental or consequential losses arising from a force-majeure cancellation, including but not limited to non-refundable flights, hotel bookings, vaccinations, or visa costs. This is why your travel and medical insurance is mandatory under §3.

7.5 Cancellation by Health Yetu — insufficient registrations

If fewer than 12 participants have paid and confirmed by 1 July 2026 (the registration deadline), Health Yetu may cancel the 2027 edition for commercial reasons (the event is not viable below that floor).

In such a case, you receive a full cash refund of the participation fee and any refundable extras paid. As with §7.4, Health Yetu is not liable for incidental or consequential losses; participants should hold insurance.

8. Assumption of risk

The event is a high-altitude expedition with inherent and substantial risks that cannot be eliminated by Health Yetu, its guides, its medic, or any safety systems. By registering, you acknowledge and voluntarily assume these risks.

The activities include but are not limited to:

• Multi-day high-altitude trekking up to 4,985 metres at Point Lenana, including a pre-dawn summit push on Day 3.
• Sleeping at altitude in huts and tents (Old Moses ~3,300 m, Shipton ~4,200 m, Lake Ellis ~3,300 m).
• Kayaking on Lake Ellis (~3,300 m altitude, water temperature approximately 5 °C, single kayaks, no swim required and no swim permitted).
• Mountain biking on technical descent terrain.
• Trail running at altitude over varied terrain.

The risks include but are not limited to: acute mountain sickness, high-altitude pulmonary edema (HAPE), high-altitude cerebral edema (HACE), hypothermia, hyperthermia, dehydration, sunburn, frostbite, slips and falls on rock, scree, and snow, injury from kayak capsize or cold-water immersion, injury from bicycle crashes, injury from running falls, wildlife encounters, exposure to remote-location medical limitations (the nearest hospital is hours away by helicopter), and exposure to weather extremes.

You acknowledge that:

• You are participating voluntarily.
• You have assessed your own fitness, medical condition, and willingness to accept these risks before registering.
• You will follow guide instructions at all times.
• Helicopter rescue is available via rescue.co, but it depends on weather and operational availability and is not guaranteed in all circumstances.

We strongly recommend, in addition to the mandatory travel and medical insurance, that you consult your GP before registering — especially if you have any history of cardiovascular conditions, asthma, prior altitude sickness, or recent surgery — and obtain their advice on altitude-sickness medication (e.g. acetazolamide / Diamox) appropriate to your medical profile.

9. Medical & safety

Your obligations

You must, before the event and on a continuing basis as conditions develop:

• Disclose to Health Yetu, in writing before the event start, any medical condition that could affect your safety or the safety of the team. This includes but is not limited to: cardiovascular conditions, asthma, prior altitude sickness, recent surgery (within 6 months), pregnancy, blood-thinning medication, severe allergies, diabetes, epilepsy, or any condition for which you take regular medication.
• Bring any prescription medication you require for the duration of the event.
• Follow guide and medic instructions at all times.

The fact that registration does not require a medical-declaration form (§3) does not relieve you of the obligation to disclose. The disclosure window is from registration through to the event start; you must update us if a relevant condition changes.

Failure to disclose a relevant medical condition is a breach of these terms and Health Yetu's liability is reduced accordingly in any incident arising from or contributed to by the undisclosed condition.

Our authority — medic withdrawal

Health Yetu's medic and lead guide have sole and final discretion to withdraw a participant from any leg of the event — the trek, the summit push, the kayak, the bike, the run, or the entire event — at any time, for safety reasons. This decision is not subject to appeal during the event.

Safety reasons include but are not limited to: signs of acute mountain sickness, exhaustion, injury, intoxication, deteriorating weather, refusal to follow safe instruction, or any other circumstance the medic or lead guide reasonably considers unsafe.

A withdrawal is not a breach of these terms by Health Yetu and does not entitle the participant to a refund under §7. The participation fee is fully consumed once the event has begun.

10. Code of conduct

You agree to:

1. Follow the instructions of the guides, medic, and Health Yetu staff at all times.
2. Respect Mount Kenya National Park rules as set by the Kenya Wildlife Service (KWS) and conveyed by your KWS-licensed guides.
3. Leave no trace. Carry out all waste, including biodegradable waste. No littering anywhere on the mountain.
4. Respect wildlife. No feeding, no approaching, no chasing, no photography that puts wildlife or yourself at risk. Maintain the distances your guide indicates.
5. Respect fellow participants and Health Yetu staff. No harassment, no discrimination, no aggression. The team operates at 4,000+ metres for several days; civility is not optional.
6. No illegal substances. No firearms. No drone flying without KWS permission (this typically is not granted for the participant route).
7. Alcohol on the mountain is at the discretion of the lead guide. Generally discouraged above 3,000 metres for altitude-acclimatization reasons.

Material breach of the code of conduct may result in withdrawal from the event (§9) with no refund (§7).

11. Image rights

By registering for the event, you grant Health Yetu Foundation a non-exclusive, royalty-free, worldwide, perpetual licence to use photographs, audio, and video of you taken during the event (including pre- and post-event briefings) for Health Yetu's fundraising, marketing, social media, annual reports, and educational communications.

This includes use on www.yetutriathlon.com, www.healthyetufoundation.com, Health Yetu's social channels (@healthyetufoundation), press materials, donor communications, and printed reports.

Opt-out: You may opt out of image use at registration (the photo-release checkbox on the Jotform is opt-out). You may also opt out at any later time by emailing info@healthyetu.com; we will then make reasonable efforts to remove your image from future materials and from active online materials within 30 days, although we cannot guarantee removal from already-printed or already-distributed materials.

The full Photo Release & Liability Waiver is a separate document presented to you at registration and forms part of these terms by reference.

12. Liability limitation

To the maximum extent permitted by Dutch law:

• Health Yetu's total aggregate liability to you arising out of or in connection with the event, these Terms & Conditions, or your use of the site, is limited to the amount of the participation fee paid by you (€1,250) plus the amount of any extras paid through Health Yetu.
• Health Yetu is not liable for indirect, consequential, incidental, or special damages, including but not limited to lost flights, missed connections, non-refundable hotels, lost wages, lost holidays, or non-pecuniary loss, except as required by Dutch mandatory law.
• Nothing in this section excludes or limits Health Yetu's liability for gross negligence (grove schuld) or wilful misconduct (opzet), which under Article 6:248 BW cannot be excluded by contract.

Health Yetu's mandatory professional and event-related insurances are held in the Netherlands. Details available on request.

Governing law: These Terms & Conditions are governed by the laws of the Netherlands.

Jurisdiction: Any dispute arising out of or in connection with these terms, the event, or the site shall be submitted to the exclusive jurisdiction of the competent court in Amsterdam, the Netherlands, except where Dutch consumer-protection law gives the participant an option for the court of their domicile.

13. Privacy

How Health Yetu processes your personal data is set out in our Privacy Policy: yetutriathlon.com/privacy.

In summary: we process your data for the purpose of administering your participation (registration, payment, race logistics, insurance, post-event communication). We do not sell your data. We share data only with parties strictly necessary to deliver the event (Kenya Wildlife Service for permits, rescue.co for insurance, Stripe for payments, Jotform for the registration form, Google for the registration tracker, and the medical/logistics team on the ground).

You have the rights of access, rectification, erasure, restriction, portability, and objection under the GDPR. Exercise these rights by emailing info@healthyetu.com.

14. Changes to these terms

Health Yetu may update these Terms & Conditions from time to time. The "Last updated" date at the top of this page reflects the most recent version. Material changes (e.g. cancellation policy, liability limitation, fee structure) will be notified to registered participants by email at least 30 days before they take effect, where the change relates to an event for which they are already registered. Continued participation after such notification constitutes acceptance of the updated terms.

Non-material changes (typos, clarifications, link updates, formatting) may be made without notification.

Past versions of these terms are not published on the site; if you need a copy of the version in force on the date you registered, email info@healthyetu.com.

15. Contact

For all questions about these terms, your registration, the event, or to exercise any right under §13:

• Email: info@healthyetu.com (primary public address)
• Phone: +31 6 48918618
• Post: Stichting Health Yetu Foundation · Postbus 75879 · 1070 AW Amsterdam · The Netherlands

For matters specifically requiring the legal signatory:

• Samuel van Ooijen, Managing Director: triathlon@healthyetu.com